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CENG/ELEC 499 Guidelines Sept 24, 1999

These guidelines have been formulated by the ECE Curriculum Committee.

• Preamble:

In the Spring of 1998 the Canadian Engineering Accreditation Board recommended that ECE increase the design content of the Electrical and Computer Engineering programs. In response to this recommendation, in the Fall of 1998, ECE approved either ELEC 499A or ELEC 499B as a compulsory design project for students in the Electrical Engineering program. At the same time, the department also approved CENG 499A and CENG 499B as optional design projects for Computer Engineering students. In addition to providing a significant increase in the design content of the two programs, the projects may provide entrepreneurial and interdisciplinary opportunities for students with such an interest. The ECE Chair Award is awarded annually to the best project. This proposal addresses the details of the design projects.

1. Goals for the Projects:

• To provide students with a realistic engineering design experience.

• To provide students with an opportunity to work with a team of peers.

• To expose students to the team design process.

• To give students the responsibility for a significant project.

• To expose students to the importance of communications among the team members and with advisors, superiors and the public.


2. Number of Students/Project:


In order to keep the number of projects manageable and to give students the experience of working with a team of peers each project will be done in a team of 2 to 5 students. The following assumptions regarding 499 participation have been made:

* 50 EE students in 4th year and 40 choose 1 project and 10 choose 2 projects.

* 50 CE students in 4th year and 25 choose 1 project and 5 choose 2 projects.

* An equal number of A and B projects.

* An average of 3 students/team

Under these assumptions, there will be about 16 projects in the 4A summer term and about 16 projects in the 4B spring term.

Some projects may benefit from the participation of students from other Departments and Faculties such as Mechanical Engineering, Music, Business and Law. Such participation will be encouraged

3. Project Supervision:

Each project team will have a project supervisor. The supervisor will normally be an ECE faculty member but could be a suitable Professional Engineer from outside the department. The supervisor will provide guidance to the team, feedback on progress reports and the required marking. The project supervisors are arranged by the project coordinator. ECE faculty members will normally supervise 1 or 2 projects/year.

4. Project Coordination:

One ECE faculty member will be assigned a 1/2 course load for the 4A term and one will be assigned a 1/2 course load for the 4B term to coordinate 499 activity. Coordination will involve

• Soliciting and maintaining a project list

• Classroom activity for project coordination and instruction

• 499 Web site maintenance

• Interaction with project sponsors

• Coordination of project supervisors

• Coordination of project marking

• Arrangement of space and equipment for the projects

• Arrangement of demonstrations

• Promotion

• Trouble shooting



5. Project List

A list of projects will be generated and posted on the 499 Web site by the project coordinator. Projects will be originated by faculty members, co-op coordinators and students. Projects may be sponsored by companies, institutions including the ECE department, faculty members, students and private citizens. The sponsor will provide the necessary funding and resources for a project. The sponsor's right to resulting intellectual property will be governed by an intellectual property agreement. The coordinator will find a supervisor for each project. The coordinator together with the supervisor will determine the suitability of the project. The project list will include project titles, brief project descriptions, the name of the sponsors and the supervisors.

6. Project Activities and Deliverables:

• During week 6 of term 3B, the coordinator meets with all 3B students to explain the project requirements.

• Project teams are arranged by the students between week 6 and week 9 of the 3B term. Teams email their composition to the coordinator during week 9 of the 3B term.

• A team that has emailed its composition with the coordinator may select a project from the project list. All projects must be selected by the end of the first week of the term in which the project is to be executed. To select a project, the team must get approval from the supervisor and then email the coordinator that a project has been selected.

• Intellectual property agreements must be completed by the end of the second week.

• Project specifications and plans that satisfy supervisors are submitted during the second week.

• First progress reports are submitted during week 5.

• Preliminary design reviews are carried out during week 6.

• Second progress reports are submitted during week 8.

• Poster presentations, demonstrations and final reports are submitted during week 12.

• A 499 time-tabled hour throughout the term is used as required by the coordinator for coordination and presentation of project related material.

7. Required Resources:

• ECE faculty members are expected to find time to supervise and mark 1 to 2 499 projects/year.

• ECE to provide two, 1/2 course loads/year for project coordinators

• ECE to provide space in existing labs for the projects.

• ECE to provide addition technical support for equipment use and maintenance

• Funding from the Faculty and other sources should be sought to enable more extensive projects.


8. Intellectual Property

Some projects may involve intellectual property with the potential for commercial value. If this is the case, project participants are encouraged to have an intellectual property agreement that specifies the share of the intellectual property that will belong to each participant. For example the share might be studentA-10%, studentB-20%, studentC-20%, supervisor-20%, sponsor-30%. The participants may agree to review the distribution of shares from time to time.